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Contact Tracing and Player Check-ins

It is important that coaches know who attends practices and games for contact tracing purposes. It is also important that no player practices when they are sick.

The COVID Coordinator must record which coaches and players come to games and practices.

Use a simple paper checklist to record which of your players and coaches attended a game or practice when they arrive.

After you leave the game or practice, record attendance on the WYSA web site using the instructions below.

Important: Save your paper attendance checklists for all games and practices as a backup to the WYSA site.

Recording Attendance on the WYSA Web Site

  1. After practice, sign in to the WYSA site - http://www.leagueathletics.com/?org=westfordyouthsoccer.com
  2. Click Teams > Choose a Team and navigate to your team.
  3. Click Schedule.
  4. Click Show All Events. This view will show you every event in the calendar. This includes, practices, games, holidays, coach training events, everything. Practices that you entered for your team will have a “thumbs up” box in the actions column. For example:


5. Click the thumbs up button to indicate which players and coaches attendeded (thumbs up) and which players and coaches didn’t attend (thumbs-down). When you’re finished you should have everyone on your team in the Attending or Not Attending columns:



Note: When players RSVP to practice reminders, this is the same table that records those RSVPs. Edit the entries to match the attendance records you took on the field; they may be different than what is in the table.

Player Check-ins on Arrival

Upon arrival, coaches should inquire how athletes are feeling, and send them home if they believe they are acting or look ill.  If the athlete has any signs or symptoms of COVID-19 they should be sent home and instructed to contact their healthcare provider. Players and coaches will not be allowed to return to training until they are cleared by a healthcare provider. A doctor’s note must be provided.

What happens if there is a case of COVID on your team?

  • Affected individual or parent should contact the President and COVID-19 Safety Office who then contacts local DPH.
  • Department of Public Health will provide the individual with instructions on what to do.
  • All Parties who have had close contact with the individual should be notified using the COVID diagnosis notification form, found in the resource section of the Return to Soccer Activies page of the MA youth Soccer website.  Individuals’ names will not be disclosed.
  • All Information will be kept confidential.
  • A close contact is someone with whom you have been within 6 feet of for at least 10-15 minutes while symptomatic or within 48 hours before symptom onset.  A close contact can also be someone who had direct contact with the droplets of a COVID-19 case (e.g.  being coughed on) while not wearing mask or face coverings.
  • All teams and individuals that have come in close tonics with the individual will have soccer actives suspended for 14 days.